UTaNRMP Secretarial Personnel Job Vacancy in Kenya September - October 2012

Ministry of Water and Irrigation Upper Tana Natural Resources Management Project (UTaNRMP)

Secretarial Personnel

Key Responsibilities:

• The Secretaries will be responsible for manning the Project Coordinator’s office and giving services to the PCT;
• Carrying out routine office duties including receipt and dispatch of mail, filling documents, receiving and attending to visitors and handling incoming and outgoing telephone calls;
• Drafting routine correspondence for Project Coordinator’s signature;
• Editing reports;
• Assisting the Project Coordinator in administrative and office executive matters;
• Offer logistical support to PCT travel arrangements, meetings/workshops/and conferences organization;
• Handle PCT Personnel issues;
• Carrying out elementary accounts operations;
• Ensuring security of office documents and equipment;
• Supervising other support staff serving at PCT; and
• Any other duty as may be assigned by the Project Coordinator.

Qualifications

• Must have a Kenya Certificate of Secondary Education(KCSE), Mean Grade C-(minus) or Kenya Certificate Examination (KCE) division III or its equivalent with at least C(plain) in English language or its equivalent qualification from a recognized institution;
• Must have the following qualifications from the Kenya National examinations Council;- Typewriting stages I,II, and III/ computerized document processing I,II, and III, Shorthand stages II and III, Office Practice stages I & II, Business English stage I, II & III/communications I and II, Commerce stages I & II, Secretarial Duties stage II Office Management stage III/ office administration and management III
• Certificate in computer applications (windows, Ms-word, Ms-Excel, Msaccess and internet) from a recognized institution;
• Diploma/higher Diploma in secretarial studies from Kenya National Examinations council or equivalent qualifications from a recognized institution;
• Bachelor’s degree in secretarial studies or Bachelor of Business and Office Management or equivalent qualifications from a recognized institution will be an added advantage
• The applicant must have 10 years of experience working at an executive management level three (3) of which must be in a multisectoral project.

How to Apply

Applications together with CVs and copies of certificates should be emailed or posted to: spjobs@utanrmp.unweb.info
Ministry of Water and Irrigation
Attn: Human Resources Department
P.O. Box 49720-00100 - Nairobi
Application Deadline is 15th October 2012.
Only shortlisted candidates will be invited for interviews.